Weekend Events

Weekend Scrapbooking Events

Harbor Scrapbooking owners have been hosting weekend crops since 2000.  It is our passion to put on fun, spacious events  where you can enjoy your girl time and work on your projects.  We are a Maryland Scrapbook company based near Annapolis, MD.

~6 ft crop spots ~ 4 meals ~ goodie bag ~ ice cream social ~ vendors ~ classes ~ prizes ~ games ~ fun

We Give YOU the Time, Space

& Inspiration to CREATE!!

How do I sign up for a Harbor Scrapbooking Weekend, you ask?

Our Scrapbook Weekends are known to fill up within hours of the event registration opening day and time. Please do not hesitate to sign up.  See the tabbed menus below for more detailed information on our weekend crops.

Locations

Scrapbooking Weekend Locations

We have crops 3-4 times per year
in Pennsylvania. We use two hotels
located close to the MD/PA line:

Radisson Hotel
1150 Camp Hill By Pass
Camp Hill, PA 17011
(1 hr 45 mins from Annapolis)

Crowne Plaza Reading
1741 Papermill Road
Reading, PA 19610
(2.5 hrs from Annapolis)

Why We Scrap in PA

We have found that these two PA hotels
provide a spacious venue, along with
awesome customer service, and reasonable
pricing for our events. We have been very
pleased with these venues and their staff.
WE know you will be too!

Join US!

Our Maryland scrappers love PA! Local
PA Scrappers have been joining us in
great numbers as have many scrappers from
all over the east coast! Come experience
Harbor Scrapbooking’s Weekend Away…

Next Step

Click through all of the tabs on this page
to review our dates, pricing, event details,
hotel reservation instructions, menu, agenda
and to find out when and how to register for
a weekend!

Dates

Our Weekend Dates:

Weekend Event Crop times:

Start:  Noon Friday

End:    2 p.m. Sunday

Thursday Start Option:

Each of these events can add an early start option of starting on Thursday at 4 p.m. for just $30.00. When you register, you will see the Thursday night check box to select to sign up for this extra 12 hrs of cropping. The regular start time is noon on Friday.

Event Dates, Registration Open dates, and Payment schedules

2017:

April 21-23, 2017 @ Camp Hill, PA
(Registration Opens Friday at 7 a.m. on 11/18/2016 )

12/02/2016 – $100 deposit due date*
01/13/2017 – Early bird payment due in full
02/03/2017 – Regular payment due in full

(Thursday option starts April 20th at 4 p.m.)

September 15-17, 2017 @ Camp Hill, PA
(Registration Opens Friday at 7 a.m. on 02/24/2017)

03/10/2017 – $100 deposit due date*
04/07/2017 – Early bird payment due in full
04/21/2017 – Regular payment due in full

(Thursday option starts Sept 14th at 4 p.m.)

November 17-19, 2017 @ Reading, PA
(Registration Opens Friday at 7 a.m. on 05/05/2017)

05/19/2017 – $100 deposit due date*
06/16/2017 – Early bird payment due in full
07/07/2017 – Regular payment due in full

(Thursday option starts November 16th at 4 p.m.)

*Note: If you intend to pay the early bird fee, you do not have to send a deposit, just pay in full by the early bird date.

2018:

All of these dates do have the Thursday 4 p.m. start option for $30!

January – No January Event in 2018
April 13-15, 2018 (Camp Hill, PA)
September 28-30, 2018 (Camp Hill, PA)
November 16-18, 2018 ( Crowne Plaza in Reading, PA)

Note- Possible new 4th date to be announced

Weekend Pricing

Crop Price:

$190.00 (crop fee only)
$183.00 (early bird payment price- see the schedule under event dates for early bird payment deadlines)

Add $30.00 for the additional Thursday at 4 p.m. start time

Price Includes:

  • Each attendee gets a 6 ft table to herself
  • Included meals (2 dinners/ 2 breakfasts/ ice cream social) served a separate ball room

Hotel Room Price:

Attendees make their own hotel room reservations under the Harbor Scrapbooking Room Block.   We get special pricing from each hotel:

Radisson in Camp Hill, PA Pricing:

  • 2017- $103 plus tax per night (can be split between roommates)
  • 2018 and 2019 – $109 (the hotel prices for Camp Hill will be $109 per night)

Crowne Plaza in Reading, PA Pricing:

  • 2017 –  $99 plus tax per night (can be split between roommates)
  • 2018 –  $99 plus tax per night (can be split between roommates)

For directions on reserving your room, please see the tab for each hotel.

4-day details

4-day Crop details

NEW 4 DAY CROPPING OPTION!! You asked for it & here it IS!

Starting with the Fall 2016 dates, we now offer the option for a 4 day crop. You get an additional 12 hours of scrapbooking at our weekend events for just an extra $30 crop fee. You get to arrive on Thursday to set up early, settle in, catch up with your friends, and start creating.

The extra scrap hours are as follows:

Thursday 4 pm – 12 a.m.
Friday 8 a.m. – noon

You will have to add an additional Thursday night stay to your hotel reservation. The hotel has extended the Harbor Scrapbooking pricing for this extra day. Please remember to ask for the Harbor Scrapbooking room block. You will find an option to select a check box to select this extra Thursday night early cropping time on the event registration form.

We have a lot of fun at our events and look forward to you joining us.

How To Register

How To Register

You may register for a weekend crop starting at 7 a.m. on the date that registration opens. The registration open date is announced on this website under the “Dates” tab and in our email.

First, update your email Contact list:

If it is your first time registering or if you have ever had trouble receiving a confirmation email in the past, please update the following emails.
info@harborscrapbooking.com
harborscrapboooking@yahoo.com
emailreceipts@authorize.net
orders@prestostore.com

Because of our many different systems (information newsletters, registration confirmation, payment confirmation and individual emails from the owner), emails can come from many different addresses regarding the event. Any of these addresses can be potentially be blocked by your spam blocker. Adding the following addresses to your email contact list reduces this problem. If your are a returning attendee who is not receiving emails after adding the above emails to your contact list, please confirm your current email with us. You can do this by sending a email to info@harborscrapbooking.com and letting us know you are having difficulty and what your current email is. We will update the email in our database which should fix the problem as well.

Registration directions

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1. You can register via the register button above or click on the date itself
2. You will be prompted to sign in as a new registrant or a previous attendee. Use your most current email address (send an email to info@harborscrapbooking.com if you need to update your address)
3. Fill out the registration form as you are prompted.
4. Extra Thursday night of scrapbooking: Select the “Extra Night (Thursday) (Additional $30)” check box if you wish to add this option
5. Seating: To ensure that your group is seated all together, you can either list all members of your group under the tablemate section of the registration for or you can come up with a group name that you will all use.
6. Groups: Be sure to coordinate with your group members and sign up close to the same time so that you can ensure that each person in your group gets a spot.
7. Closest Tablemate: Even if you use a group name, please put the name of the person you prefer to sit closest to. For instance, if you are coming in a group of 8 and want to sit right next to you sister, mother or best friend, please her name in the first tablemate section
-Accept the cancellation policy
-Select the Submit button

Payment Form:

Once the registration page is complete, you will be forwarded to a payment page that will need to be filled out. Your payment options are as follows:

1. Select Pay by Check $183 early bird/$190.00 regular pay (cash/check discount)
2. Select pay by Credit $185.50 (early bird online payment) or $192.50(Regular on time online payment)
3. If you are paying by check, you have 2 weeks to send the check in for your first day crop. You will receive a confirmation email with instructions with the address for where to send your check. When writing a check you pay the discounted cash/check price of $183/$190 not the online fee of $185.50/$192.50.

Note that in order to pay the early bird fee, you must be paid on or before the early bird date that is advertised under the dates tab. If you are mailing a check, it must be postmarked by the early bird date.

Confirmation email:

You should receive a confirmation email once you have properly registered (and hopefully follow our hints in instruction #1 above for adding our emails to your address book). You will receive one confirmation email confirming your registration and payment method. IF you choose “pay by check” you will see the address for mailing your check to in the confirmation email. If you choose “pay by credit” you will see your that method listed in the confirmation email. Credit card payments will also receive a second confirmation email to confirm your credit card payment itself. Note: Prices may change slightly in 2017.

IF you DO NOT get any kind of confirmation email, please email me with your full contact info and I will check your account and see why you did not get the confirmation.

Weekend Details

Harbor Scrapbooking
Weekend Event Details

This is what you spot will look like (different goodie bag items!)
Crop table

Your Crop Spot:

  • Each attendee gets a 6 ft table to herself
  • 2 chairs for each attendee (one for you/ one for your STUFF!)
  • Lots of room move around between rows
  • Each attendee gets a goodie bag.
  • A power strip is provided and plugged in for you prior to arrival. Every group of 4 shares one power strip. Bring an extra power strip if you need one.

Food (you will not be hungry!)

  • Included meals (2 dinners/ 2 breakfasts) in a separate ball room
  • Saturday ice cream social
  • There is a separate area where the meals for our group will be served.
  • There are snacks, sodas and water provided in the crop room.
  • Coffee and hot tea available during the early mornings and late evenings

The Crop Room:

  • The crop room is open the following hours:
    Friday: noon – 3 a.m.
    Saturday: 7 a.m. – 3 a.m.
    Sunday: 7 a.m. – 3 p.m.
  • Easy in and out access to the scrap room
  • Good lighting
  • There are generally no cricut tables since each attendee has 6ft of space.

Vendors:

  • Lots of GREAT vendors Visit Vendor Page
  • There are classes taught by our vendors. There is a separate classroom so that you can hear the instructor.

Prizes:

  • Awesome door prices are given away through out the weekend
  • Games, contests, free make-n-takes, and fun for all!

Music:

  • Music is played throughout the day. It starts off as background music and gets progressively louder throughout the day until late at night when line dancing has been known to break out.
  • Our music list is a large variety of 70s, 80s, 90s and music from today with a good sprinkling of oldies. We have tried to get all of the biggest hits from each era.
  • We ask that if you play your own music that you use head phones as to not disturb those around you. If you have a specific song request, please let us know.

Wireless Internet Connection:

 

Fundraising Auction:

  • Each Weekend we do a Fundraising Auction to benefit a special cause
    • Harbor Scrapbooking, vendors, and attendees can donate baskets of items to be raffled off
    • Volunteers organize baskets and sell tickets
    • Saturday Night,  we will raffle off all baskets for our special cause for that weekend
    • All money collect goes directly to the cause!

Other Fun things for attendees to do:

    • Attendee yard sale – sell your scrapbooking items that you no long use at our Saturday yardsale
    • Sign up for a shoulder & back massage
    • Take a class

Cancelation Policy

Our Cancellation Policy:

Cancellation, 30-8 days prior to event:

You may:

      • Find a replacement to go in your place (must take your place at your table) you will be refunded the event fee minus $5 cancellation fee.
      • If unable to find a replacement, you may request a refund OR a credit minus $10 cancellation fee.

Cancellation, 30-8 days prior to event:

      • Find a replacement to go in your place (must stay in your same room and table with the same roommate). You may be refunded the event fee minus $10.00 cancellation fee.
      • If unable to find a replacement, a refund OR a credit of $130 may be issued. Unfortunately, by 30 days prior to the event many unrefundable fees have been paid out already.

Cancellation, 7 days – 2 days prior to event:

      • Refund depends on venue policy. In some cases, no refund.

Cancellation, No shows or less than 24 hours’ notice:

      • No REFUND. No CREDIT.

* ALL REFUND AMOUNTS ARE SUBJECT TO CHANGE IN THE EVENT OF A VENUE OR SUPPLIER POLICY CHANGE

Reserve Room (Camp Hill, PA)

How to Reserve Your Hotel Room at the Radisson in Camp Hill, PA

Event attendees are responsible for reserving their own hotel room. We use two different venues to hold our events. Please be sure to pay attention to which event you are attending. You can find the hotel information assigned to each event under the dates tab.

Radisson Camp Hill, PA:

Price: $103 + tax per night

Call or use the online form to register. Please request the Harbor Scrapbooking room block to get the special price.

Click here for the online form… Or Call: 717-763-7117

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The Radisson does not have an elevator but has a large portion of its rooms on the first floor or with direct access via an outside door directly to the hallway close to your room.
The Radisson has 3 types of rooms:
1. rooms with no steps from the lobby
2. rooms with 6 steps from the lobby or with no-step access via an outside drive-around door
3. Second floor rooms with a full flight of steps (no elevator)
I like to make sure those with special needs are accommodated. The following categories have been developed to be used when you make a reservation. Please read below.
Category 1: NO STEPS- meant for handicapped, elderly, those with major walking difficulty, or recent medical issues (there are 3 actual handicap rooms, please indicate if you specifically need a handicap room/bathroom)

Category 2: for those who strongly prefer no steps (this request is fulfilled after all category 1’s are fulfilled. Any overflow of this category will be placed in category #3)

Category 3: Willing to walk 6 steps or drive around to the outside to no-steps access doors.

Category 4: Willing to go up one full flight of steps to the 2nd floor (only a small percentage of our group will need to volunteer for this floor and it is much appreciated.)

Note, that the ONLY category that can be guaranteed is Category 1. All other category requests will be honored as rooms are available. About 1/2 of our group will be in category #3.
Other requests:
You can also request a refrigerator or a cot in your room for an extra fee of $10 per item per night.
When using the form, there is section for special requests near the end of the room reservation process. This is where you would note your room category and any other requests. When calling to make a reservation, please be clear and ask that they make a note of your room category as specified above.

 

outside_breeze way
Path to the Convention Center: Note that there are steps from the hotel into the main convention center where the crop room is located. So, we will all have a few steps no matter where our hotel room is located. 🙂 There is a wheel chair ramp into the convention center as well.

Path upon arrival from your car to the Convention center:
When arriving to the convention center on Friday, you unload at the front of the convention center and roll your items straight in the front door to the crop room. 🙂 There are no steps to the crop room from the front of the convention center. You can then later park your car either near the convention center or behind the convention center at the hotel.
A note about paying with your credit card upon arrival:
Attendees are responsible for making their own room reservations. Please use your credit card to hold the room during the time you actually make your reservation. However, upon arrival to the hotel, I suggest using a check or cash to actually pay for your room. I found out that hotels typically hold your room fee in addition to a 20% deposit when you use a credit card to pay at the time of arrival. If you are using your bank ATM VISA, this can block some of your balance as “unavailable” for several days after the retreat. I wanted to mention this fact to everyone early on so there is no confusion. Please pay cash or credit as you feel works for you given the above information.

Reserve Room (Reading, PA)

How to Reserve Your Hotel Room at the Crowne Plaza in Camp Hill, PA

TBS

Arrival Instructions

Event Arrival Instructions

You may start to arrive at noon on Friday. You may unload your car at the front of the convention center which is the short building in the front parking lot.

There will be carts for you to unload your car. The crop room is inside the main convention center doors (straight a head). We ask that you unload your items onto the cart and then move your car away from the front of the building before rolling the cart into the crop room. This will keep you from blocking others from unloading while you are signing in and finding your seat. This will reduce frustration for all.

Registration Table/Check in Instructions

Once you have parked your car, roll the cart to the front of the crop room and proceed to the registration desk just outside of the crop room. Sharon, otherwise known as MOM, will give you your table assignment. Then, unload your cart as quickly as possible and return it to the front doors for the next person to use. We are limited to approximately 4-5 carts. We have a college student who works with us now to earn some extra money for school. She will be available to assist you in bringing your items in. You can tip if you wish (optional).

Class Registration/Chair Massage Signup Instructions

Near the registration desk, you will find sign up sheets for the classes, the massage therapist and the album embosser. Please sign up quickly so that you will be sure to get the class or service you like best. These services can fill up quickly. You will also be given some door prize tickets for simply arriving. If you bring a snack to share, you also get tickets. Note that when you make purchases from the vendors, you will get even MORE tickets from the vendors. The more you participate, the more chances you get to WIN!

Unpack and Get Started

After unpacking at your ROOMY 6ft table, visit the vendors, catch up with your girlfriends, and start SCRAPPIN’. Please bring layers of clothes as the room may get hot or cold depending on the time of day and number of people in the room. It is impossible to please 170 women!

Important Locations to note:

Dining room: Go out the front doors of crop room and turn left. The dining room is on the left.
Class rooms: Go out the front doors of the crop room and turn left. At the end of the hall (past the dining room) there are two doors. The classroom is the left door.
Bathrooms: There are bathrooms in the hallway near the classrooms and in the hallway alongside of the crop room. If you go out the door between Harbor Scrapbooking scanning and Scrap Edition, you will see the ladies room there.

Hotel Rooms:

You should be able to get your hotel room keys from the hotel front desk after 3 p.m. However, I was told to instruct attendees to go ahead a check prior to 3 p.m. to see if your room is available if you wish. The hotel is located just behind the convention center.

Here is a picture of the back of the convention center and the breeze-way that leads to the hotel. You get to the breeze-way by following the hallway just that runs just outside and along the right side of the conference room. Follow it to the double doors where you will find steps or a ramp to get to the covered breezeway.

Agenda

Typical Agenda

Below is an example of a typical agenda for the weekend events. It may vary slightly, however, our goal is to stay consistence unless there is an outside force making a change. You will received an updated paper version of the agenda at your crops space upon arrival to the crop.

Day Time Activity Notes
Friday 12:00 p.m. Arrival Arrive, check-in with Sharon, sign-up for classes, set-up your scrapbook area, and GET SCRAPPIN’
4:00 p.m. – 5:00 p.m Scan jobs collection All scan/print/restoration jobs will be collected and reviewed starting AFTER 4 p.m. We are now using a new system to log in jobs. Please be patience as this 2nd time using this system at a weekend event.

 

Note in some cases, we scan photos for restoration and return originals to you at the event. We then complete the more time consuming restoration process at the home office and mail you the prints. It will depend on the volume of jobs collected on Friday.

5:00 –

7:00 p.m.

Dinner (provided) South of the Border: Grilled Chicken & Beef Fijitas, Spiced Beef Tacos, Chili Con Queso, Cheddar Cheese, Shredded Lettuce, Diced Tomatoes, Sliced Jalapenos, Latin Style Brown Rice, Nacho Chips with Salsa & Sour Cream, Cinnamon and sugar Rolled Churros & Coconut Caramel Flan, Triple Chocolate Cake
7:30 p.m. Welcome/ Introductions/

Prize drawing #1

Prize drawing and group picture explanation
8:30 p.m. T-shirt sales start The T-shirt girls are now doing sales of their new line of t-shirts! They can also custom design for you and deliver after the event.
9:30 – 10: SCRAP BINGO
Saturday 8:30 –

10:30 a.m.

Breakfast (provided)

 

Fresh Fruit Bowl, Fresh Scrambled Eggs, Breakfast Potatoes

French Toast Sticks, Pancakes, Sausage links & BACON!

Orange Juice, Coffee, Hot Tea, and Milk

9:00-10:30 Class Club Scrap – Class – Dottie Ferguson
10:30 a.m. – 12 noon Class CTMH – Class – Linda Caler
12 noon Lunch Lunch on your own
1:30 p.m. Prize drawing #2
2:00 p.m. GROUP PICTURE We will be taking a group picture inside the crop room. We do this right after the 1:30 p.m. prize drawing ends. Please try to move quickly as possible into position to get ‘this done so we can get back to scrappin’! I appreciate your patience. This is much better than going outside. I will be glad to take smaller groups shots after the large group photo. Have your cameras ready.

 

3:30-4:30

p.m.

Brownie Ice cream sundae / Yard sale Brownie ice cream sundae break -there will be brownies, ice cream and all of the toppings in the dining room across the hall. There will be an attendee yard sale.
6:00 –

7:00 p.m.

Dinner (provided)

 

The Simple Life: Tossed Garden Salad Bowl, Tomato Basil Soup, PA Dutch Potato Salad, PA Dutch Chicken Pot Pie, Home Style Pot Roast, Baked ham and Green Beans, Roasted Garlic Mashed Potatoes, Baked Corn Pudding, Shoe Fly Pie, Apple Pie and Whoopie Pies
7:30 p.m. Page Layout Contests** Place your submission in the dining area. See the bottom of this agenda for a full description of the three contests. Voting ends at 10:30 p.m. tonight and the winner will be announced at 11 p.m.
8:00 – 9:30 p.m. Class Chipboard Galore & More –
10:30 p.m. Page Layout Contests** Voting ends
11:00 Page Layout Contest Winners announced!
Sunday 8:30 – 10:30 a.m. Breakfast (provided) Fresh Fruit Bowl, Fresh Scrambled Eggs, Breakfast Potatoes

French Toast Sticks, Pancakes, Sausage links & BACON!

Orange Juice, Coffee, Hot Tea, and Milk

12:00 noon Prize drawing #3 Final door prize drawing with Grand Prize. PICK ME! PICK ME!

 

12:30 Lunch On your own
2:00 p.m. Departure*

Food

Weekend Meals

You will NOT starve at our events!
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Food line

Included in your event fee
you receive 4 meals and
1 ice cream sundae social
all severed in a separate
banquet room.

 

Inside the banquet room is a huge snack area with snacks (healthy and naughty), coffee, ice water and sodas.

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Menu Of Include Meals:

Friday night – Dinner

South of the Border: Grilled Chicken & Beef Fijitas, Spiced Beef Tacos, Chili Con Queso, Cheddar Cheese, Shredded Lettuce, Diced Tomatoes, Sliced Jalapenos, Latin Style Brown Rice, Nacho Chips with Salsa & Sour Cream, Cinnamon and sugar Rolled Churros & Coconut Caramel Flan, Triple Chocolate Cake

 

Saturday morning- Breakfast

Fresh Fruit Bowl, Fresh Scrambled Eggs, Breakfast Potatoes French Toast Sticks, Pancakes, Sausage links & BACON! Orange Juice, Coffee, Hot Tea, and Milk

 

Saturday Afternoon – Ice Cream Sundae

Brownies, ice cream, and all of the toppings

Saturday Night- Dinner

The Simple Life: Tossed Garden Salad Bowl, Tomato Basil Soup, PA Dutch Potato Salad, PA Dutch Chicken Pot Pie, Home Style Pot Roast, Baked ham and Green Beans, Roasted Garlic Mashed Potatoes, Baked Corn Pudding, Shoe Fly Pie, Apple Pie and Whoopie Pies

 

Saturday morning- Breakfast

Fresh Fruit Bowl, Fresh Scrambled Eggs, Breakfast Potatoes, French Toast Sticks, Pancakes, Sausage links & BACON! Orange Juice, Coffee, Hot Tea, and Milk

 

*It is possible but not likely that the menu could change in the future. Recent attendee have been given

 

Starting in Fall 2016 – Optional lunch buffet Friday afternoon served a 1 p.m. – Extra Cost = $10.

Soup (two types), bread sticks, grilled chicken strips and a make your own salad bar buffet. This meal is offered so that you can get a chance to eat after your arrival and set up without having to leave the building to find food. You will get the option to pre-order this meal

Driving Hints

Driving Hints

Timing:

In general, I suggest that you DO NOT trying to leave between 3-5:30 p.m. on either Thursday or Friday. You will hit a lot of traffic. Leave way in advance of these times or after. I know everyone has to do what they need to for their own personal situation. These are just my hints and observations over the past few years. 🙂

Remember, GPS isn’t always smart

Each person needs to make her own decisions about the route to take and the time to leave. Below are my hints/observations regarding the drive to Camp Hill from the Annapolis Area (in regular conditions).

From Annapolis, MD or Anne Arundel area to Camp Hill:

When coming from the Anne Arundel county area, there have been two points at which some GPS’s have taken people through towns rather than the straightest routes. Below are the most straight forward directions that I have learned:

-Get on I-97 N
– Take I-695 W to
– I-83 N (do not let your GPS take you through Baltimore- some GPS’s have taken people through the town of Baltimore rather than around… wait for 83 N)

– Take exit 41A to the LEFT towards Camp Hill 581** GPS will zig zag you through Camp Hill

ANYONE driving to Camphill on via 83 North

When coming 83 North, you take exit 41A to the LEFT toward Camp Hill Rt. 581**

**This is the point where some GPS are taking people to the right exit which is 83N towards Harrisburg, PA. This exit it takes you there, however there are many turns around town and over a river. The left exit towards Camp Hill 581 West take you more directly to the hotel.

Camp Hill Exit Sign

Below is a link a google map that shows the Exit off of 83 where you want to go LEFT toward the Camp Hill exit…

Google map of exit

Note: These hints are provided as an effort to be helpful, not a guarantee. 🙂

Prizes/Games

Coming Soon…

Pics


We have a lot of fun at our events and look forward to you joining us.

Below are some of our Weekend event pictures from the past!